Visual IVR — Creating a more engaging customer service environment

Anybody who has ever had to phone a call centre knows the frustration of listening to numerous menu options before eventually being able to speak to an agent. But thanks to the emergence of visual interactive response technology, this no longer needs to be the case.

Whether it is an insurer, a bank, or even a pay TV provider, consumers can easily get lost in the complicated hierarchical menu structure of a traditional interactive voice response (IVR) system. These are often poorly designed and can be incredibly frustrating to customers. Just think of how many times you have to enter your ID number or medical aid number only to have to repeat it when you are eventually able to speak to an agent.

With people having access to virtually any information on their mobile device, the digital age has created a consumer expectation of being more in control of the service experience. This shift to a self-service environment is resulting in more call centres rethinking their strategies.

Customers are used to navigating through websites and using applications on smartphones, creating a perfect entry point for visual IVR. As the name suggests, with visual IVR, a list is displayed showing easy-to-use menu options for customers to select on their device of choice before even making a phone call. The system can also show the expected wait time before an agent is available so a customer can decide to either click the ‘dial now’ option or have the company contact them on a platform of their choice.

This means that if there are, for example, 10 calls in the queue ahead of the customer, the ‘call me’ option will save their position. So the call centre agent will contact them when they get to the front. With visual IVR, it is all about offering people the ability to access the choices and information that have traditionally been handled by legacy IVR systems.

It creates an incredibly efficient way of managing customer queries and saves time for both the end-user and the agent. Thanks to the ubiquity of technology such as voice over internet protocol (VoIP) telephony, companies do not even have to rely on telephone numbers. Simply provide a ‘call now’ button on the website and a customer can instantly chat to an agent.

Visual IVR is still slow on the uptake in South Africa, but it is only a matter of time before momentum shifts.

In an ultra-competitive market facing challenging economic conditions, companies can ill afford not to be seen as customer champions. Visual IVR gives them the platform to do so. The business case for moving to this environment becomes a difficult one to ignore for too long.